PhD Application FAQs

We have tried to provide information on those questions that are asked most often (see below).  If there is something that is not covered here please do not hesitate to contact us.

Admission Requirements

Can I apply before I receive my degree?

Can I apply before I receive my degree?

Yes. Applications can be submitted before obtaining the degree, you should, however, obtain your degree within six months of the application deadline. If your Master degree is not available at the time of your application, we kindly ask you to upload a copy of your Bachelor degree and your latest academic transcript instead

Does the VBC programme have specific language requirements?

Does the VBC programme have specific language requirements?

The program language is English throughout. Proficiency in English is therefore required. A formal proof of competence in English (IELTS, CPE or TOEFL) is recommended but not mandatory.

Is there an age limit?

Is there an age limit?

Although we do not have a strict age limit, we think that PhD students should not be older than 30 years when they start their studies.

Application Process

How much is the application fee?

How much is the application fee?

The VBC PhD Programme does not charge an application fee.

Can I upload my academic transcripts instead of filling in the section “coursework”?

Can I upload my academic transcripts instead of filling in the section “coursework”?

You are welcome to upload your academic transcripts, if you wish to do so. However, we kindly ask you to list at least the most important courses in the section "coursework" or those which inform about your specialization or your personal interests. Do not leave the section "coursework" completely empty and do not forget to indicate the best and worst grades used by your university. If not in English supply a translation.

My university uses a percentage system instead of grades or scores. What do I indicate?

My university uses a percentage system instead of grades or scores. What do I indicate?

In this case, please indicate the percentage you obtained and which percentage is required to pass.

Can I exchange one referee for another one?

Can I exchange one referee for another one?

You may replace one referee with another. Please send all the required information (title, family name, first name, university, institute, street, postal code, city, phone at work, email) regarding the referee you would like to add to the administrator of the programme. Indicate clearly which referee we should replace.

Note: In the last week of the application procedure it is no longer possible to exchange or add referees!

Can I add an additional (third) referee?

Can I add an additional (third) referee?

It is possible to add a third referee after having submitted STEP 1 of your application. Please send all the required information (title, family name, first name, university, institute, street, postal code, city, phone at work, email) to the administrator of the programme and we will add the third referee to your application.

Note: In the last week of the application procedure it is no longer possible to exchange or add referees!

Can I upload scanned copies of recommendation letters instead of having them submitted online?

Can I upload scanned copies of recommendation letters instead of having them submitted online?

No, it is not possible to upload letters of recommendation. Your referees must fill in our online form.

Do I need to choose and contact a specific group leader with whom I wish to work before applying to the VBC Programme?

Do I need to choose and contact a specific group leader with whom I wish to work before applying to the VBC Programme?

No. It is neither necessary nor recommended to contact group leaders directly. Students who are invited for an interview will receive a list of open positions and project descriptions before coming to Vienna.

Where do I find a list of open positions?

Where do I find a list of open positions?

The list of open positions is available online and the final list is published after the application deadline. Shortlisted students will receive a copy in due time before the interviews.

Can I save the data of my STEP 2 part and resume completing the application after a while?

Can I save the data of my STEP 2 part and resume completing the application after a while?

Yes, you may save your text as often as you wish and return any time back to the form as long as the deadline has not expired or you have already submitted your application.

Will I receive a confirmation after having submitted STEP 2 of my application?

Will I receive a confirmation after having submitted STEP 2 of my application?

No. You may work on your application until you submit your application. In order to check what your application looks like, you can download a pdf version. For this, see the heading "pdf summary". The pdf of your application is identical to the document our admission committee will evaluate.

Why am I not able to download a pdf of my application?

Why am I not able to download a pdf of my application?

Most likely one of the documents you uploaded is not a pdf or bigger than 1 MB. The difficulty may also lie with the security settings of the pdf, which is often the case with certificates. Please make sure the pdf you upload can be opened.

How can I check the status of my application (letters of recommendation, correct upload of certificates)?

How can I check the status of my application (letters of recommendation, correct upload of certificates)?

You may check yourself whether the letters of recommendation have arrived or not. Open the STEP 2 part of the application. There, you will see a heading "Your Referees", here you can check the status and send a reminder if necessary.

Do I need to have my certificates translated into English and authenticated?

Do I need to have my certificates translated into English and authenticated?

There is no need to have your certificates authenticated prior to the online application and you may provide the translation yourself for this purpose. The official translation and authentication of the certificates and degrees is required, however, for the registration at the University of Vienna.

Should I send a hardcopy of my application and curriculum vitae by post as well?

Should I send a hardcopy of my application and curriculum vitae by post as well?

No, there is no need to send a hardcopy as the whole application process is online and no post mail is exchanged. However, you will need to bring along the hardcopy originals of your certificates when you start your PhD, as you will need them for registration at the University of Vienna.

Am I allowed to apply a second time?

Am I allowed to apply a second time?

Normally not.  In exceptional cases an applicant may apply a second time (at least one year after previous application) if significant additional research experience can be shown.

PhD studies, Tuition Fees, Employment, Living in Vienna

When do I start my PhD / when does the PhD Programme start?

When do I start my PhD / when does the PhD Programme start?

There is no specific starting dates but due to scheduled training events there are time periods when students should begin work.  Please check our application deadlines page for detailed information: here

How long does it take students to complete their PhD?

How long does it take students to complete their PhD?

Students of the VBC programme are expected to submit their thesis within three to four years.

How do I proceed to enroll at the University of Vienna?

How do I proceed to enroll at the University of Vienna?

After having been accepted to the VBC programme and you have accepted a job offer from one of our group leaders, you will have to enroll at the institution your prospective group leader is affiliated with. The enrollment procedures of the University of Vienna will be communicated to you once you have signed the employment contract.

Are there any tuition fees?

Are there any tuition fees?

For information regarding the tuition fee please check the relevant page on this site.

How will I finance my PhD studies?

How will I finance my PhD studies?

Salaries in the Vienna Biocenter PhD programme are amongst the best in Europe. Within the salary health insurance, pension insurance, accident insurance and unemployment insurance are included. The semester tuition fee is also reimbursed by each Research Institute. The average price of accommodation for a student is approx. 500 - 600 Euros per month depending on the type of accommodation and thus the salary guarantees that a student can live in Vienna rather comfortably. The following website will give you some ideas of the cost of living and other tips: http://www.aboutvienna.org/living_in_Vienna/cost_of_living.php

 

How do I prepare my entry in Austria?

How do I prepare my entry in Austria?

Visas and Residence permits ("Niederlassungsbewillingung") for non-EU nationals will be organized with the help of your future supervisor in your home country before you arrive in Vienna. Depending on the institute that you join the personnel department of IMP/IMBA/GMI or the departmental secretaries at MFPL will give advice and provide the letters you need.